AACC Space Request Form Due to high volume, we require a minimum of 24 hours to process your request AACC Space Request Form Name of OrganizationToday's Date - must be mm/dd/yyyy format Rental Space * RequiredRental Fee: Full day/ weekend $300, half day $150 and hourly $50. The AACC Director reserves the right to adjust/waive fees for student organizations, department units and AACC community partners. Room set up: The AACC Library (rm 200) contains - 4 round tables , 1 rectangular table, 25 chairs (approximately), 1 side table, 1 wall-mounted flat screen tv, 2 computers, 1 microwave, and exhibit artifacts. The AACC Gallery (rm 207) contains: 6 rectangular tables, 20 chairs with arms, 1 armchair, 1 side table, 2 display cases, 1 computer, 1 wall mounted flat screen tv, exhibition artifacts. Library: (Capacity: Seating 25/ Standing 35) Gallery (Capacity: Seating 35/ Standing 50) Fee * Required Fee Waiver Fee Adjustment Fee Cost You are a: * Required UIC Undergrad Org UIC Department Unit UIC Graduate Org AACC Community Partner UIC Alumni Org Other Person Responsible * RequiredEmail * Required Phone * RequiredAlternate Contact * RequiredAlternate Contact Email * Required Alternate Contact Phone * RequiredEvent Description * RequiredBe specific, e.g. public event or meeting; speaker and presentation topic.Equipment Required * Required Yes No Event Information * RequiredList event date(s), time event starts and ends (including pre and post event cleanup), and estimated attendees.What percentage of attendees will be UIC affiliated? * Required0%25%50%75%100%What percentage of attendees will be non-UIC affiliated? * Required0%25%50%75%100%Will food or beverages be served?If catering is being used, organization must arrange set up and pick up and will be responsible for cleanup and proper disposal of food, trash/waste. See policy #7. Yes No Will the event be advertised?If yes, any event held at the AACC MUST state that it is accessible to all participants. See policy #11. Make sure to provide the AACC with advertisement copy. Any flyers posted for the event in the spaces of the AACC must be removed by the host at the end of the event. No Yes, On Campus Yes, Off Campus Equipment Offered by the AACCPlease indicate what items are required for your event/ meeting. Television with remote Computer access/ wireless internet HDMI adapters (Mac and PC) Extension cords Extra chairs Audio/ Video Other Who is eligible to rent the space (INITIAL REQUIRED) * Required1. UIC departments, units, faculty, staff, registered student organizations or AACC community partners. (Defined as organizations that actively collaborate on projects with the AACC). 2. Student organizations MUST be registered with UIC Campus Programs; newly formed student organizations may utilize the space with the permission of the director. 3. REGISTERED STUDENT ORGANIZATIONS THAT RESERVE SPACE IN THE AACC TWICE WITHIN A SEMESTER AGREE TO PARTICIPATE IN AT LEAST 1 AACC EXHIBIT BASED PROGRAM PER SEMESTER AND AT LEAST 1 AACC PUBLIC PROGRAMMED EVENT.Policies and Procedures that You Agree to Follow (INITIAL REQUIRED) * Required4. After hours and weekend rentals - are arranged under special circumstances by organizations/ department units that must obtain card swipe access that is coordinated between the AACC and campus security. 5. As requested by UIC Police, the AACC WILL NOT host events that extend past 8pm. 6. Members/ staff from your organization/ department unit must set and reset the room. 7. If catering is being used, organizations/ staff must arrange set up and pick up and will be responsible for cleanup and proper disposal of food, trash/ waste (no garbage should be left inside the room especially food). 8. YOU WILL BE RESPONSIBLE FOR COSTS INCURRED BY ANY DAMAGE CAUSED TO THE AACC FACILITY, EXHIBITS ITEMS, AND/ OR EQUIPMENT AS A RESULT OF USE. 9. All organizations must turn in sign-in sheets after events before another event can be scheduled. 10. No organizations other than organization that made the request may use the space. 11. To be in compliance with UIC accessibility of event(s) held at the AACC - promotional material MUST state: "If you require any accomodations to participate, please contact the AACC" 12. Notify AACC staff if the event/ meeting is canceled as soon as possible. 13. This form does not guarantee usage of the AACC. The AACC personnel must confirm all room requests. 14. The AACC reserves the right to cancel this reservation, and in such cases will notify you promptly.Signature and Date * RequiredBy signing below you agree to follow all the procedures stated in this document and to follow all policies. Failure to do so will result in the AACC denying any further space requests. This iframe contains the logic required to handle Ajax powered Gravity Forms.